ESSENTIAL FUNCTIONS:
- Collect accurate data daily, analyze data daily for assigned customers
- Maintaining production logs daily (only if customer cannot be processed in Invoice Assistant) for assigned customers
- Work with field personnel, sales, and operations to ensure data is accurate
- Enter accurate data to create daily, weekly, or monthly invoices
- Use of multiple programs to retrieve, review, and enter data
- Participate in monthly contract review to provide explanations for items invoiced
- Keep up with ever changing processes based on customer demands
- Document and maintain assigned customers billing process
- Work in a team setting on process improvement opportunities
- Review past due accounts and flag them for management to determine a course of action to take in collection
- Contact customers to inquire about delinquent payments
- Investigate payment discrepancies and work with sales personnel to collect delinquent accounts and, if necessary, facilitate the issuance of customer credit memo to eliminate discrepancy
- Cross train for other accounting functions as necessary
- All other duties as assigned
PHYSICAL REQUIREMENTS:
- Standing, walking, bending, and sitting for extended periods are required to perform basic office functions
- Ability to lift up to 15 pounds is regularly required for filing and other record keeping duties
- Vision must be sufficient for inputting data into a computer
- Keyboarding skills that reduce the risk of carpal tunnel and other office related injuries
ENVIRONMENTAL CONDITIONS:
- Indoor office/home environment
QUALIFICATIONS:
- High School graduate or equivalent required
- 3+ years minimum of invoicing experience
- Strong Excel and MS Word skills
- Proven experience with successfully multi-tasking
- Strong customer service skills required
- Must be able to work well with others both within and without our department
- Strong written and oral communication skills
- Ability to maintain a valid driver’s license and abide by our Corporate Fleet Policy
- Ability to successfully complete all pre-employment testing required by Holland L.P.
Disclaimer
This job description is not intended to be an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise this job description at any time to add or remove tasks as circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).